Destination Management

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Your Destination Management Consultant

Whether you need help organising international events, or travel plans of any size, Codan Consulting has the experience to help. We listen to your needs and what you want to achieve, then get to work creating a unique experience to match!

We turn your ideas into reality, and manage every detail, so you have more time for business. From selecting an amazing destination to suggesting unforgettable things to do while you are there, we’ll impress your staff, clients, or members at every step!

COMPLETE DMC SERVICES

Our Expertise

Company Events: We create unique international experiences encompassing team building, annual company meetings, product launches, workshops, seminars, specialises programs for individual clients, and more!

Destination Management Services: Turnkey travel arrangements, to conferences and congresses throughout Europe, for groups of any size. You need a partner you can trust, so we develop long term relationships that deliver better results consistently.

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Your Benefit

Multilingual: Our staff of professionals are able to communicate effectively and efficiently at a native level with all our destination countries. This ensures you receive a smooth delivery of service every time.

Real Savings: Our experienced and skilled negotiating team will manage the best possible rates on behalf of your company. Our industry experience rewards you with amazing deals and conditions for any service you require.

Local knowledge: Our deep local knowledge translates into specialised know-how delivering perfect solutions for the most exacting standards every time.

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Complete DMC Services

  • Event design and implementation
  • Destination research
  • Venue selection
  • Negotiation and contracting with the local suppliers
  • Restaurants and catering
  • Accomodation
  • Evening and cultural programmes
  • Secretarial services
  • Pre-event and post-event marketing
  • Technical equipment
  • Hosting staff
  • Registration
  • Delegates logistics
  • Translation services
  • Event analysis and review
  • VAT counselling
  • Airport transfers and city transfers.
  • Accommodation and travel services.
  • Restaurants and dinner venues.
  • Personalized company website and/or printed materials for accommodation and social events.
  • Participants statistics and availability management.
  • Deadline management and booking reviews.
  • Other tailor made services based on specific requests.
  • Establishment and maintenance of online registration database
  • Establishment of bank accounts and credit card agreements (for participant registration payments, etc).
  • Handling of participant registrations onsite.
  • Handling requests from participants, including changes in registrations and cancellations.
  • Participant marketing, practical information and reminders.
  • Production of name badges.
  • Participants lists and statistics.
  • Debtor handling.
  • Handling VIP (speakers and board members etc.) registrations, travel, and hotel bookings.
  • Finding suitable accommodation in different categories.
  • Administration of participant hotel booking and VIP accommodation.
  • Negotiating local transport suppliers.
  • Organising airport pick up/drop off.
  • Arranging travel arrangements for speakers, and VIPs.
  • Congress Consultants advises the Local Organising Committee (LOC) on the choice of venue of suitable size, location and service level to accommodate the number of participants, and the needs and requirements of these and the organisers of the conference.
  • Contracting and negotiation. Including agreements regarding catering, technical equipment, staffing, and more.
  • Website establishment and maintenance, including upload of programmes and abstracts, general participant information, and post conference information.
  • Use of networks and community media to strengthen networking and information sharing before, during and after the conference.
  • Webcasting of presentations and events.
  • Online file sharing.
  • Participant marketing via email and new network media.
  • Finding potential sponsors in cooperation with the Local Organising Committee
  • Production of Sponsor & Exhibitor Manual, including choice and pricing of different sponsorship opportunities.
  • Administration and practical arrangements related to sponsors and exhibitors
  • Exhibition management, including choice of exhibition area, mark up of exhibition spaces etc.
  • Budgeting
  • Financial counselling
  • Final balance
  • Audit

Congress Consultants takes full financial responsibility for the meeting economics following a common approval of the lay-out for the meeting. Congress Consultants works with an “open finance model”, which means that all vouchers, invoices etc. will be presented to the Local Organising Committee.

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